INSTALLATION CHAIR TASKS
  • Pull together invite list for award winners.
    • ASMBYC awards
    • high point winners, WOW/WAH, Homeport
  • Invites:
    • These should go out no later than Nov 15.
    • Evites the last few years have worked fine.
    • Gather the necessary emails.
    • ASMBYC probably has most of what is needed
  • Program –
    • Use a digital version from previous year as guide: see this link
    • get printed at any printer.
    • late December 
  • Reservations : use form here
  • Officer paraphernalia
    • New officer badges ordered after elections in November
    • Staff commodore pin and flag on hand
    • commodore pins collected and ready or ordered
    • all officer flags collected and ready to hand out
  • Trophies
  • Engraved trophy plates for awards winners and perpetual race winners
  • Take home for ASMBYC award winners
    • needs to be finalized and order placed by Thanksgiving.
  • Outgoing Commodore gift
    • Vice Commodore may handle this
  • Event Host Facility – we can finalize who has this responsibility once we finalize location. If it is at CYC I can handle if elsewhere we can discuss.
    • Decorations –
      • centerpieces or is this something the facility will provide
    • Table for trophies
    • podium and mike
    • table for officers
    • keep them updated as to number of rsvps
  • Day of event
    • Program script – Prepared and ready, See last years for example: see this link
    • Staff commodore pin and flag on hand
    • commodore pins and flags on hand 
    • table set up for trophies
    • Trophies: perpetuals and take homes ready
    • Table setup for sign in and $ collection
    • check off sheet of reservations
    • programs on hand and passed out
    • calendars present for hand out
OPENING DAY COORDINATOR TASKS

As provided by Jamie Terrence, 2017 ASMBYC Opening Day Coordinator

  • Gather info on which MDR clubs are participating with location, dates and times of their OD events
  • Develop a schedule of events
  • Design or purchase save the date and actual invitations to email and snail mail to all attendees
  • Obtain a list of Bridge officers or organization leaders from all SCYA members who need invites to the OD ceremonies
  • Create a list of Federal, State, County, military and local dignitaries, political representatives, media personnel and harbor/beaches leadership to invite..including their contact info for emailing and snail mailing invitations
  • Plan a schedule for arrivals and departures for Hornblower shuttle services and negotiate a rate with them for the weekend.
  • Email each port captain to confirm pick up and drop off locations for the shuttle
  • Create a map of the above to distribute to attendees and Hornblower crew
  • Design and Purchase wristbands for attendees
  • Once you obtain the list and email and home addresses of all attendees, start emailing save the dates in January
  • Start emailing and snail mailing invitations in February
  • Include and RSVP mechanism
  • Check with area hotels to see if discounted rates are available
  • Notify attendees of same
  • Contact each MDR participating club to find out who will be responsible for cannon salute on Saturday evening
  • Coordinate a schedule for cannon salute with them
  • Create a list of attendees and indicate those who have stated a willingness to attend
  • Email the final list of attendees to each MDR club
  • Obtain the check for Hornblower cruises and take to them
  • Deliver wrist bands to all participating clubs the week before the event
  • Confirm with Hornblower the week before the event
  • Plan to attend all events to assure enough wristbands and Hornblower arrivals and departures
ASMBYC CHAMPION OF CHAMPIONS REGATTA

2017 SUPPORTING DOCUMENTS

To read a document, open the PDF. To edit a document, download the zip file that has all of the Word Documents.

Notice of Race PDF
Sailing Instructions PDF
Appendix A – Course Annex PDF
Appendix B – Missing Marks

ALL DOCUMENTS AS WORD DOCS ZIP


TASKS

  • HOST AND CALENDAR
    • Get a YC to volunteer to host before calendar meeting
      • September date
  • ADVERTISING
    • design artwork for next year’s calendar
  • SPONSORS
    • get sponsors
      • no budget in ASMBYC for this event, all expenses come from entries and sponsors
  • RACE MANAGEMENT
    • PRO for event
    • Write new documentation
    • Race Committee
    • Protest Chair and committee
  • AFTER RACE FESTIVITIES
    • work with hosting YC for festivities and food
  • TROPHIES
    • Take home trophies
      • Design and order trophies for classes
        • Some trophies are left from 2017 
    • Perpetual trophies
      • Work with ASMBYC Trophy Chair
      • Collect them for event
      • clean and prepare for event
      • after event engrave plaques with new winners 
      • Bring ASMBYC trophy release forms to event
      • trophies are to go to YC of winner with signed ASMBYC trophy release
  • THE PERPETUAL TROPHIES
    • Trophy 1
      • 2017 location
    • Trophy 2 etc
      • 2017 location
ASMBYC HOMEPORT REGATTA

TASKS

  • HOST AND CALENDAR
    • Get a YC to volunteer to host before calendar meeting
    • May date
  • LECTURE NIGHT
    • Homeport regatta also has a lecture night
    • date for lecture, also goes in calendar
    • topic for lecture
    • find speaker
    • prepare lecture
    • share lecture materials online
  • ADVERTISING
    • design artwork for next year’s calendar
  • SPONSORS
    • get sponsors
      • no budget in ASMBYC for this event, all expenses come from entries and sponsors
  • RACE MANAGEMENT
    • PRO for event
    • Race Committee
    • Protest Chair and committee
  • AFTER RACE FESTIVITIES
    • Work with hosting YC for after event festivities and food
  • TROPHIES
    • Take home trophies
      • Design and order trophies for classes
      • Some trophies are left from 2017
    • Perpetual trophies
      • Work with ASMBYC trophy chair
      • Collect it for event
      • clean and prepare for event
      • Bring ASMBYC trophy release forms to event
      • after event engrave plaques with new winners
      • trophies are to go to YC of winner with signed ASMBYC trophy release
  • THE PERPETUAL TROPHY
    • Trophy 1
    • 2017 location